Vendor Information & Pricing

Considering becoming a vendor? Wonderful! Here’s everything you need to be hep to the jive.

What we’re looking for

We welcome all types of vintage interpretations – from retro to antique to mod; from vintage-vibe to authentic; as-found to up-cycled. However you describe it – we celebrate it all at the Vintage Fan Fair! We are looking for a variety of vendors – services, products, organizations/hobby clubs etc.

Show Hours

Friday, November 10th (Holiday Observed): 12pm-8pm Saturday, November 11th VETERANS DAY: 10am-5pm.

Be sure to check out the show schedule with details on all the cool happenings at the show.

Set Up

Thursday, November 9th, 12pm – 8pm *All indoor camper boutiques MUST arrive and be put in place between 10am-12pm. You may complete your set-up any time before opening day/time.

Friday, November 10th 7am-12pm **All setup must be completed before doors open at 12pm**

Tear down

Saturday, November 11th 5pm-12am **All vendors must be completely moved out and space cleaned no later than midnight on Saturday, November 11th.** ALL VENDORS MUST BE SET UP AND OPEN DURING ALL SHOW HOURS – no early tear down will be allowed.

Apply Now For Discount Prices

Lock in your show dates for 2017! Take advantage of early-bird pricing and guarantee your prime location.

Applications are taken are a first-come, first-serve basis. So the earlier you submit your application, you’re more likely to secure your first choice of location(s). Current booths available – updated daily – are indicated on the show floor plan {here}

Application review/approval time takes approximately 10-15 business days and you will be notified of your status via email. Upon approval, you will receive a contract to be submitted along with fee payment. If the signed contract and payment are not received within 2 weeks from date of approval email, your space will be released. Unfortunately, we cannot hold spaces for more than 2 weeks without payment. Early-Bird payment terms are available, please contact us for details.

The Vintage Fan Fair is intended to include a wide variety of businesses, representing all different eras/styles; therefore, there is a limited number of vendors allowed per category. This benefits your business in limiting the number of direct competitors; as well as, providing a well-rounded and interesting show for the attendees. Please keep this in mind, as submission of an application does not guarantee approval.

Pricing

EARLY BIRD PRICING

$199

Electric / Enhanced web link Included – A $150 Value!

10×10 Indoor Booth or

Indoor Camper Boutique Space (Ht. limit 9’4″)

Apply now!

REGULAR PRICING - After 8/01

$245

Web link $125 extra / Electric $25 extra

10×10 Indoor Booth or

Indoor Camper Boutique Space (Ht. limit 9’4″)

Apply now!

EARLY BIRD PRICING

$145

Electric upon request / Enhanced web link Included – A $150 Value!

  • Outdoor Spaces

Apply now!

REGULAR PRICING - After 8/01

$175

Web link $125 extra / Electric $25 extra )

  • Outdoor Spaces

Apply now!

WHAT’S INCLUDED WITH YOUR BOOTH

  • INDOOR VENUE (heated, if necessary)
  • Well-known, easily-accessible venue
  • FREE parking
  • FREE Wi-fi
  • Promotion of your business on the Vintage Lifestyle Experience website.
  • Part of the “LOYAL FAN” Club – offer discounted tickets to your customers & booth fee discounts for you. A win-win!
  • Regionally promoted
  • 2 padded chairs
  • Electric service available (*included with Early Bird pricing*) 
  • Complimentary porter service for set up/tear down.
  • 4 entrances, including a 10’ access door, all for easy access during setup
  • 24-hour secured building
  • We offer FREE snacks and drinks to all vendor personnel during setup and the show.
  • Restrooms located inside the building.

ADDITIONAL SERVICES AVAILABLE

  • Electrical $25/per 20 amp hook up (1-20amp hookup is included with early-bird pricing. If additional hook ups are needed, please indicate on contract)
  • Additional padded chairs $ 2/each
  • Tables $ 8/each

ACCOMMODATIONS

Overnight camping/RV sites at the Fairgrounds–  $30/night.

Amenities: Indoor shower; full hook-up; dumping facilities; on Fairgrounds property, so can easily walk to show location

All individual camping is on a first arrive/first served basis.  Once near the fairgrounds, individual campers should call Fairgrounds Security Grounds Patrol 919-612-6767 for assistance and to pay their overnight camping fee of $30 per unit per night.  They accept cash, checks, AMEX Visa and MasterCard.

 

Special Rates for Vintage Fan Fair participants at the newly renovated Holiday Inn – Raleigh Crabtree Valley at 4100 Glenwood Ave. │ Raleigh, NC 27612

Use link above for online reservations or call 919-782-8600


There are several hotels in the area, please contact them directly for rates/information.

Closest to the fairgrounds:

Ramada Raleigh

1520 Blue Ridge Rd, Raleigh, NC 27607 Phone: (919) 832-4100

Comfort Suites Arena

1200 Hurricane Alley Way, at Trinity Rd., Raleigh, NC 27607 Phone:(919) 854-0502

IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO CONTACT US.

GET ON THE HORN – (984) 500-7733

DROP US A LINE – SUPPORT@VINTAGEFANFAIR.COM