Vendor Information & Pricing

Considering becoming a vendor? Wonderful! Here’s everything you need to be hep to the jive.

What we’re looking for

We welcome all types of vintage interpretations – from retro to antique to mod; from vintage-vibe to authentic; as-found to up-cycled. However you describe it – we celebrate it all at the Vintage Fan Fair! We are looking for a variety of vendors – services, products, organizations/hobby clubs etc.

Show Hours

Friday, November 10th (Holiday Observed): 12pm-8pm Saturday, November 11th VETERANS DAY: 10am-5pm.

Be sure to check out the show schedule with details on all the cool happenings at the show.

Set Up

Thursday, November 9th, 12pm – 8pm *All indoor camper boutiques MUST arrive and be put in place between 10am-12pm. You may complete your set-up any time before opening day/time.

Friday, November 10th 7am-12pm **All setup must be completed before doors open at 12pm**

Tear down

Saturday, November 11th 5pm-12am **All vendors must be completely moved out and space cleaned no later than midnight on Saturday, November 11th.** ALL VENDORS MUST BE SET UP AND OPEN DURING ALL SHOW HOURS – no early tear down will be allowed.


Getting the word out – how we promote the show!


 

Applications are taken are a first-come, first-serve basis. So the earlier you submit your application, you’re more likely to secure your first choice of location(s). Current booths available – updated daily – are indicated on the show floor plan {here}

Application review/approval time takes approximately 10-15 business days and you will be notified of your status via email. Upon approval, you will receive a contract to be submitted along with fee payment.

Vintage Fan Fair is intended to include a wide variety of businesses, representing all different eras/styles; therefore, there is a limited number of vendors allowed per category. This benefits your business in limiting the number of direct competitors; as well as, providing a well-rounded and interesting show for the attendees. Please keep this in mind, as submission of an application does not guarantee approval.

Pricing

PRICING - After 10/01

$245

Web link $125 extra / Electric $25 extra

10×10 Indoor Booth or

Indoor Camper Boutique Space (Ht. limit 9’4″)

Apply now!

PRICING - After 10/01

$175

Web link $125 extra / Electric $25 extra )

  • Outdoor Spaces

Apply now!

WHAT’S INCLUDED WITH YOUR BOOTH

  • INDOOR VENUE (heated)
  • Well-known, easily-accessible venue
  • FREE parking
  • FREE Wi-fi
  • Promotion of your business on the Vintage Lifestyle Experience website.
  • Part of the “LOYAL FAN” Club – offer discounted tickets to your customers & booth fee discounts for you. A win-win!
  • Regionally promoted
  • 2 padded chairs
  • Electric service available (*included with Early Bird pricing*) 
  • Complimentary porter service for set up/tear down.
  • 4 entrances, including a 10’ access door, all for easy access during setup
  • 24-hour secured building
  • We offer FREE snacks and drinks to all vendor personnel during setup and the show.
  • Restrooms located inside the building.

ADDITIONAL SERVICES AVAILABLE

  • Electrical $25/per 20 amp hook up (1-20amp hookup is included with early-bird pricing. If additional hook ups are needed, please indicate on contract)
  • Additional padded chairs $ 2/each
  • Tables $ 10/each

ACCOMMODATIONS

SPECIAL HOTEL RATES for Vintage Fan Fair participants:

$109  at the newly renovated Holiday Inn – Raleigh Crabtree Valley at 4100 Glenwood Ave. │ Raleigh, NC 27612

Use link above for online reservations or call 919-782-8600

 

$ 94 Standard / $99 Suite ~ Best Western Plus (Cary) for online reservations or call (919) 481-1200


Overnight camping/RV sites at the Fairgrounds–  $30/night.

Amenities: Indoor shower; full hook-up; dumping facilities; on Fairgrounds property, so can easily walk to show location

All individual camping is on a first arrive/first served basis.  Once near the fairgrounds, individual campers should call Fairgrounds Security Grounds Patrol 919-612-6767 for assistance and pay the overnight camping fee of $30 per unit per night.  They accept cash, checks, AMEX Visa and MasterCard.

 


There are also several hotels in the area (a few within walking distance) Please contact them directly for rates/information.

Closest to the fairgrounds:

Ramada Raleigh

1520 Blue Ridge Rd, Raleigh, NC 27607 Phone: (919) 832-4100

Comfort Suites Arena

1200 Hurricane Alley Way, at Trinity Rd., Raleigh, NC 27607 Phone:(919) 854-0502

IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO CONTACT US.

GET ON THE HORN – (984) 500-7733

DROP US A LINE – SUPPORT@VINTAGEFANFAIR.COM